Privacy Policy
At MedGen, protecting your privacy is very important to us. Our goal is to treat the personal information you provide to us with the utmost respect, and in accordance with this Privacy Policy. This Privacy Policy explains how personal information about you may be collected, used, or disclosed as a consequence of your activities on this Site. We urge you to read it carefully.
By accessing, using and/or downloading materials from or sending or posting materials to, this Site, you agree on your own behalf and on behalf of each entity on whose behalf you act to the terms of this Privacy Policy and to the practices for the collection, use or disclosure of your personal information as described here.
Whose data do we have and our purposes for processing it
This Dara Protection Statement applies to personal data we process in relation to:
- Candidates
- Clients/Partners
- Suppliers
- Website Users
As a recruitment business we connect those looking for a job(“candidates”) with businesses who are looking for Candidates (“Clients”).
Our Purposes include:
- The placing of Candidates with Clients in short-longer term positions. A position is where the Candidate is supplied to a Client of MedGen Healthcare and is engaged on a contract of, or for, service.
- A managed service offering, where bespoke sourcing and managed recruitment solutions/services are provided to meet the Client’s needs.
- Website analytics that assist us in the improvement and optimisation of the website.
What Information Do We Collect? Anonymous browsing
MedGen Healthcare Ltd will collect personal information from you to fulfil our obligations to provide recruitment services and to enable the provision of services to support the MedGen Healthcare purpose.
We use personal data we gather for any of the following purposes:
Process | Purpose | Lawful Basis |
Pre-Recruitment | To register a prospective data subject’s interest in recruitment for employment. | Processing is necessary in order to take steps at the request of the data subject prior to entering into an agreement. |
Background Checks | To verify if the data subject is qualified and eligible for certain positions within MedGen Healthcare Ltd | Processing is necessary for compliance with a legal obligation to which MedGen Healthcare Ltd is subject. |
Recruitment
| To complete the recruitment process and assess data subject suitability | Processing is necessary in order to take steps at the request of the data subject prior to entering into an agreement.
|
Pension | To administer a data subject’s pension entitlement and to comply with pension rules. | To comply with various pension laws to which the data subject is party. |
Payroll | To enable MedGen healthcare Ltd to effect payment to the data subject. | Processing is necessary for the performance of a PAYE agreement to which the data subject is party. |
Personnel File | To comply with employment and revenue laws and to ensure that terms and conditions of employment are adhered to. | To comply with various employment and revenue laws.
|
Entitlement to Work | To enable MedGen Healthcare Ltd to achieve compliance with its obligations pursuant to any local legislation governing the entitlement to work. | Processing is necessary for compliance with a legal obligation to which MedGen Healthcare Ltd is subject. |
Time and Attendance Records | To enable the data subject to avail of their rights and entitlement pursuant to the Organisation of Working Time Act, 1997. | The processing is necessary for the performance of agreement to which the data subject is party. |
Statutory Entitlement | To enable MedGen Healthcare Ltd to achieve compliance with:
| The processing is necessary for compliance with legal obligation to which MedGen Healthcare is subject. |
Training Records | To ensure that MedGen Healthcare Ltd is in a position to assess the data subject’s training needs and to capture proof of training. | The processing is necessary for the performance to which the data subject is party. |
Performance Details | To manage the data subject’s performance in accordance with relevant MedGen Healthcare policies. | The processing is necessary for the performance of contract to which the data subject is party. |
Grievance
| To ensure the data subject’s complaints are fairly investigated in accordance with MedGen Healthcare policies. | To comply with MedGen healthcare’s legal obligation to apply fair procedures to any data subject’s investigation. |
Medical Information | To manage the data subject’s absences, to manage sick pay in accordance with the contract of employment, and to manage the fitness to work of data subjects. | Processing is necessary to assess, subject to data subject safeguards, the working capacity of the data subject.
|
Making or Receiving Payments | To make or receive any payments in the discharge of normal business functions, dispute settlement, or to carry out any other payment requirements. | Processing is necessary for compliance with various employment and revenue laws. |
Voice of the Customer | To obtain the data subject’s feedback by survey on the MedGen Healthcare’s recruitment processes, client services and for research purposes. | Processing is based on request of consent which will be taken from the data subject. |
Attracting Talent | To provide support and assistance on recruitment services to data subjects via third party sources, such as LinkedIn and other job sites, from which MedGen Healthcare obtain personal data. | Processing is based on legitimate interest. |
Campaign Images | To obtain the data subject’s photos which are used externally (e.g. MedGen Healthcare’s website, on social media or even in marketing) for campaign. | Processing is based on request of consent which will be taken from the data subject. |
Regulatory Compliance | To comply with financial regulations and any other relevant laws and regulations. | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into an agreement. |
Third Party
| To allow MedGen Healthcare to conduct and carry out functions with third party service providers that enable us to deliver our services. | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into an agreement. |
Back-ups | To store personal data and make back-ups of that data in case of emergencies and for disaster recovery purposes. | Processing is necessary for compliance with a legal obligation to which the MedGen Healthcare is subject. |
Evidence Submissions | To gather information for dispute resolution services and legal proceedings. | Processing is necessary for compliance with a legal obligation to which the MedGen Healthcare is subject. |
Transfer of
| To allow parties to commence legal proceedings. | Processing is necessary for compliance with a legal obligation to which MedGen Healthcare is subject. |
Accidents and
| To enable MedGen Healthcare Ltd to comply with record keeping obligation pursuant to the Safety, Health, and Welfare Act. | Processing is necessary for compliance with a legal obligation to which the MedGen Healthcare is subject. |
CCTV systems | For the security, health, and safety of individuals on MedGen Healthcare premises. | Processing is based on legitimate interest and is necessary for compliance with a legal obligation to which the MedGen Healthcare is subject. |
Sharing of Personal data
We may share personal data with other parties in the course of our duties. When this is done, we adhere to the following principles:
• The transfer is based on a legal obligation, the performance of a contract, or explicit consent.
• Where data is transferred to another party, we ensure appropriate technical and organisational safeguards are used to protect your personal data.
• Where we engage a third party to provide a service to us, we ensure the provider has taken appropriate technical and organisational measures to process, store, and safeguard your personal data.
• MedGen Healthcare Ltd, as a Data Controller, will not sell your data to any third party and will take all appropriate steps to ensure the security of your data in dealings with third parties.
While the parties we engage may change occasionally, we believe it is important you are aware of the types of parties we share data with. The categories and types of third parties outlined below is a non-exhaustive list but provides an indication of the parties we share data with.
- Clients and potential clients that we work with to place jobs for candidates.
- Between the service users of MedGen Healthcare in order to provide services to Candidates and Clients.
- Third parties who carry out audits, payroll services, insurers, legal advisors, IT providers to ensure that MedGen healthcare’s business is run according to legislation.
- Third parties providing verification services (for example, criminal record checks/pre-employment screening services and assessments).
- Government law enforcement agencies and other regulators e.g. the police, An Garda Siochana, HMRC, Employment Agencies Standards Inspectorate (EASI), Local authority Designated Officers (LADOs), GLAA, HIQA.
- Analytics and search engine providers that assist us in the improvement and optimisation of the website. This consists of information relating to the web pages visited on the website and tracking codes from service providers like LinkedIn & Google.
Overseas Transfers
MedGen Healthcare Ltd, as a large organisation have offices across the globe. This means that data is shared outside the European Economic Area. When doing so we ensure that any data transfers are complaint with GPR regulations. Where possible we rely on EU adequacy decisions or standard contractual clauses adopted by the European Commission.
MedGen Healthcare may transfer only the information you provide to us to countries outside the European Economic Area for the purposes of providing you with relevant services. We will notify you in advance and take steps to ensure adequate protections are in place to ensure the security of your information.
Data Security
Where MedGen considers it appropriate, MedGen uses encryption and/or authentication tools among other methods to protect certain web-based personal information. E-mails you send us are not necessarily secure when they are transmitted to us. If your communication is sensitive or includes confidential information such as a credit card number, you may want to provide it by post or via the telephone instead.
We instruct our employees with access to your personal information that it is to be used only in adherence with the principles set forth in this Privacy Policy and the laws applicable to each specific business. The only employees who have access to your personal information are administrative personnel. Employees who misuse customer personal information may be subject to disciplinary action.
Data Retention
As a data subject you as a user of this website or service MedGen Healthcare Ltd provide have the following data protection rights:
- The right to be informed about the personal data MedGen Healthcare ltd processes on you.
- The right of access to the personal data MedGen Healthcare Ltd processes on you.
- The right to rectification of your personal data.
- The right to erasure of your personal data (this is known as right to be forgotten - RTBF).
- The right to restrict processing of your personal data.
- The right to object to the processing of your personal data that was based on a public or legitimate interest.
MedGen provides you with the means to access, update, edit or delete the Registration Information and other personal information you have provided to us at any time on your own by going to your user account and changing or deleting your Registration Information and other personal information as desired.
You can remove your account and all your data from our system, simply login and select the 'Request RTBF’ link under the edit profile button.
If you decide at any time that you do not want to receive any updates you have subscribed for just send an email message to info@medgen.ie indicating your preference not to receive updates. If you are unsure whether we have a record containing your personal information and would like to confirm whether or not we do, please send an email to info@medgen.ie indicating all email addresses which you may have given us.
Policy Modifications
MedGen reserves the right to modify or supplement this Privacy Policy statement at any time. If we make any material change to this Privacy Policy, we will update this Site to include such changes and post a notice on our home page, for a period of 30 days, with a link to the updated Privacy Policy. Please read any such notice and the new policy statement. If you return to this Site after a period of more than 30 days, please check this Privacy Policy to confirm that you are aware of the details of the most recent update. Please look at the top of this Privacy Policy to check the date that it was updated and to confirm that you are familiar with the terms of the most recent update. Your continued use of this Site after we post such notice will constitute your acceptance of the new terms and their application to your use of this Site and the personal information disclosed for such use, including personal information previously furnished us, as if they were the initial terms, and your consent to the use of your personal information as described in this privacy policy and elsewhere at our Website. However, we will seek your consent if we want to use your personal information for purposes other than those you have agreed to previously.
Website Links
This Site may contain links to other sites, including those of our business partners, vendors and advertisers. While we try to link only to sites that share our high standards and respect for privacy, please understand that we are not responsible for the content of, or the privacy practices employed by, other sites.
Cookies
Cookies are small pieces of data stored by your Internet browser on your computer's hard drive, which permits us to recognise you when you access this Site. If you are browsing, a cookie is used to help us measure the number of visits, average time spent, page views, and other statistics relating to your use of this Site. If you are searching, a cookie is used to carry the search request data from the request page to the results page. This cookie, by itself, doesn't tell us your email address or who you are. If you decide to register on-line with us, we may collect additional information to provide tailored job opportunities or other information to you (see Personal Information Collection below). In this case, we use cookies to recognise you on subsequent visits and make your on-line experience more convenient, unless prohibited by law. Please note portions of this Site will not function if you do not accept cookies.